Accounts payable functionality

The fields as described in the following subsections are available to control the additional functionality for accounts payable.

BPAY Payment

The BPAY pages are used to setup additional fields needed to capture BPAY details for your EFT payment.

Setup BPAY payment

The following is required to setup BPAY payment:

1. Method of payment: Create a BPAY method of payment
2. Company bank: Add BPAY details
3. Vendor bank account: Add default BPAY details, but these can be edited or entered when processing the vendor invoice as well.

Method of payment

Users can access the form by navigating to Accounts payable > Payment setup > Methods of payment.

Enabling field BPAY method of payment updates the following:

• Generic electronic format is enabled and locked. Since Eclipse EFT formats will be deprecated in future, the BPAY method of payment only supports Generic electronic formats.
• Payment control > Payment ID is mandatory is set to Yes
• Payment attributes > Payment ID is set to Yes

The following fields have been added as part of the BPAY modification, but are optional since not mandatory for all ANZ banks:

• Payment control
  • Lodgement reference is mandatory
  • Biller code is mandatory
• Payment attributes
  • Lodgement reference
  • Biller code

Note: Payment ID can be used for Customer reference number (CRN)

Company bank

Users can access the Company’s Bank accounts page by navigating to Cash and bank management > Bank accounts > Bank accounts. The following field have been added as part of the BPAY modification and can be used for mapping in the GER:

• BPAY batch ID. Available under Additional identification FastTab.

Vendor bank account

Users can access the Vendor’s Bank accounts page by navigating to Accounts payable > Vendors > All vendors. Select the applicable vendor and select the button Bank accounts. The following fields have been added as part of the BPAY modification:

• Biller code (length 10)
• Lodgement reference (length 18)

Data entities

The new BPAY fields have been added to the applicable data entities:

BPAY payment processing

BPAY payment processing is discussed in detail at BPAY payment processing.